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#MS WORD INDEX GENERATOR HOW TO#
#MS WORD INDEX GENERATOR WINDOWS 7#
#MS WORD INDEX GENERATOR DOWNLOAD#

The \b switch tells Word to restrict the index to marked terms in the bookmarked sections. Figure F shows the results of both indices.įigure F Add two indexes to the same document using the bookmark switch, \b. Using either process, generate the index for the Using Galleries section, but in step 6, add \b UGalleries \c 3.

Enter the appropriate field text: index \b Galleries \c.

If you’re comfortable using the keyboard, you can bypass the seven steps above and enter the index field as follows:

Click OK and Word will index only the previously indexed terms in the Galleries bookmark section.

In the Field Codes control, add \b Galleries \c 2 ( Figure E).

(The Field Codes button will then display Hide Codes.)

Below the Field Names list, click Field Codes and Word will display the Field Codes control.

In 2003, choose Field from the Insert menu.

In the Text group, click the Quick Parts drop-down and choose Field ( Figure D).

Click where you want to position the index.

You must insert the index field manually so you can add the bookmark switch as follows: Now you’re ready to generate an index, but you won’t do so using the Insert Index on the References tab. Word displays brackets around bookmarked areas, as shown in Figure C.įigure C Look for the brackets after adding a bookmark. Repeat this process to create a bookmark named UGalleries after selecting the Using Galleries section. In this case, name the bookmark Galleries ( Figure B) and click Add.

In the resulting dialog, give the bookmark a meaningful but short name.

In 2003, choose Bookmark from the Insert menu.

Click the Insert tab, and then click Bookmark in the Links group.

Select the three short paragraphs in the Galleries section (you don’t have to select the section title, but you can).

To bookmark the Galleries section, do the following: With the first step already completed for us, let’s move on to the second step - bookmarking the sections Galleries and Using Galleries. This is a toggling option, so a click is all that’s required to display or hide formatting symbols. If you don’t see the index fields, click Show/Hide in the Paragraph group on the Home tab. If you’re working with your own document, mark a few terms in two different sections or paragraphs. The example document already contains marked terms. (The text is repeated to keep things simple.)įigure A Use Show/Hide to display indexed terms. The example document shown in Figure A has two obvious sections: Galleries and Using Galleries. When generating each index, you indicate the bookmarked area you want indexed.īefore you can bookmark anything, you must determine the sections you want indexed. Then, before you generate the index, you bookmark the different sections. You begin by marking each term you want included in the index. Initially, the process is the same as generating a single index. Generating more than one index based on different sections of the document is the easiest way to add more than one index to the same document.

#MS WORD INDEX GENERATOR HOW TO#

This article assumes you know how to mark terms and generate an ordinary index. If you don’t know how to generate an index, I recommend that you work through the first article before trying to tackle this more advanced topic. doc file, or use an existing document of your own.

#MS WORD INDEX GENERATOR DOWNLOAD#

For your convenience, you can download the example.

#MS WORD INDEX GENERATOR WINDOWS 7#

I’ll be working in Word 2013 on Windows 7 I’ll supply instructions for earlier versions as necessary. In both cases, you selectively index the document to create multiple indices.

You can bookmark sections and index the bookmarked section. Now I’d like to show you how to add to individual indices using special switches. The February 2015 article How to add an index to a Word document using index tags shows how to add an index to a Word document.

One index is usually enough, but when you need more, use these two tricks to generate exactly the indices you need. Generate multiple indexes in the same Word document